Woobe – Privacy Policy

We are The Jobs Board Company Ltd trading as Woobe – our company details and our registration with the UK’s data protection regulator are available here.

We want to provide a dedicated platform which helps recruit women into the workplace and to inspire and enable employers to actively encourage, support and promote women into ALL working roles at ALL levels. In doing this, we are aware that your personal data is key and we want to be open and transparent about how we handle it.

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us at privacy@woobe.co.uk.

HOW DO WE USE YOUR DATA?

MEMBERS

When you join as a member to look for new roles and interact with our community we collect your name, date of birth, email, location, country, job title, current employer, employment and education history. We will also collect any additional personal data you provide to us as part of your about me section. We collect these details when you actively provide us with this information and your consent for us to process it as part of our community.

Where you provide us with your CV when you build your profile, we will also process any additional personal data that forms part of your CV. Please note that when you upload your CV to your profile this will be visible to those you interact with on our platform. This will also apply where you upload media to your profile such as pictures or videos.

EMPLOYERS & AGENCIES

When you create a corporate account on our platform we will primarily take information about your organisation – we may however collect details of your point of contact at your organisation, but this will be limited to name, company email and company telephone number.

GENERAL

When you post or contribute to your newsfeed, a group or forum, including in connection with our community blogs (whether written by us or you!) we will collect the above information, but also any additional personal data you include as part of your post or comment. We collect this where you provide us with your consent to do so, by posting your valuable insights.

When you attend one of our events or a third party event. When you attend one of our events or a third party event, we may collect your personal information including your name, address, email address and phone number. We collect this information because it’s in our legitimate interests to know who’s attending our events and to help promote our business at third party events.

Where you attend one of our events we may take pictures or videos of you. We do this as we have a legitimate interest to promote our business. You can opt out of having your photo taken in this way both when you attend our events and at any time by contacting us at privacy@woobe.co.uk.

When you contact us. When you contact us either by phone, email, via social media (e.g. on LinkedIn) or via our “contact us” page with general queries, we will usually collect your name, social media handle and contact details, because it’s in our legitimate interest to make sure we can properly respond to your query.

When you receive our news updates. We will handle your personal information (such as your name and email address) to provide you with our news updates in line with any preferences you have told us about.

When we send you our news updates because you have opted-in to receive them, we rely on your consent to contact you. If you have not opted-in and we send you our news updates emails, we do this because of our legitimate interest to promote our business.

You can unsubscribe from our updates at any time by clicking the unsubscribe link at the bottom of any of our emails, by emailing privacy@woobe.co.uk.

Technical information when you use our website. When you consent, we collect information about how you use our website. We use this information to improve our website and to better understand how people use it. More detail on the information we collect and how we do this is set out in our cookie policy.

When you apply to work for Woobe. When you enter into the recruitment process to come work with us here at Woobe we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), qualifications, accreditations and any additional information we may receive from our recruitment partners.

We will use your personal information to assess your suitability for our available roles. We do this to perform a contract or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.

If our business is sold. We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the buyer of our business may not be able to provide services to you.

WHO DO WE SHARE YOUR DATA WITH?

Business partners, suppliers, subcontractors and group companies for the performance of the contract we enter into with them or you.

Promotional events and marketing organisations, we do not sell data for marketing purposes, but may share your data with an event organiser including where we run workshops with co-presenters. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.

Regulators/ Authorities/ Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.

Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer.

WHERE IS MY DATA STORED?

We store your data in the EU.

Whenever we transfer your personal information outside of the UK and the EU, we ensure it receives additional protection as required by law. To keep this privacy notice as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at privacy@woobe.co.uk for more detail on this.

HOW LONG DO WE KEEP YOUR DATA FOR?

We will only retain your personal information for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to analyse our programmes and support other similar programmes around the world.

WHAT ARE MY RIGHTS UNDER DATA PROTECTION LAWS?

You have various other rights under applicable data protection laws, including the right to:

  • access your personal data (also known as a “subject access request”);

  • correct incomplete or inaccurate data we hold about you;

  • ask us to erase the personal data we hold about you;

  • ask us to restrict our handling of your personal data;

  • ask us to transfer your personal data to a third party; 

  • object to how we are using your personal data; and

  • withdraw your consent to us handling your personal data.

You also have the right to lodge a complaint with your relevant supervisory authority, you can find which one applies to you here.

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

QUESTIONS, COMMENTS AND MORE DETAIL

Your feedback and suggestions on this notice are welcome.

We’ve worked hard to create a notice that’s easy to read and clear. But if you feel that we have overlooked an important perspective or used language which you think we could improve, please let us know by email at privacy@woobe.co.uk.

This privacy notice was last updated on 1 June 2021.